Employee productivity is the most vital element that most companies consider while evaluating employees for their performance. Employee productivity decides whether an employee needs promotion or improvement. The well-being and prosperity of any organization depend on its employee’s productivity level. But at times, it’s challenging to identify if an employee can perform in their best capacity. Productivity is not the number of hours an employee spends in the office, work over-time, or double-shift – it’s cumulative of all the work that drives an equal output throughout. Employee success is a sum of hard work + smart work.
A survey on the Economist Intelligence Unit (EIU) reveals that around 50% of employees spend more than three hours per day working on trivial tasks such as filling forms, checking emails, and following up on documents. It’s roughly three hours every day and accounts for around 40-hours per week. It eats away most of their time, kills productivity, and diverts their attention from the most critical tasks.
It’s important to know that employee productivity and workplace monitoring go hand-in-hand. Workplace monitoring ensures that employees are doing the work employers pay them. Some organizations use monitoring agents on employee’s computers to keep a constant check on their day-to-day activities. It helps them to streamline office metrics and improves productivity.
Factors that Negatively Impact Employee Productivity
Long working hoursProlonged exposure to a computer screen can affect employee health and increases stress. Working overtime or double-shift reduces the output and impacts employee’s health.
Unfavorable work environmentA suitable work environment alleviates an employee’s mood and drives to perform better. Congested seating arrangements, cynical colleagues, or a horrible boss, is unlikely to increase employee productivity.
Team spiritAn employee relationship with the co-worker makes him/her enjoy the work. A good rapport between team members strengthens the bond and yields manifest folds that improves work productivity.
Lack of trainingEmployees feel great when they receive adequate training on a timely basis. It keeps them connected to the process and helps in delivering the best results.
Right toolsAnother way to boost employee productivity is to provide employees with the right tools. With the help of appropriate tools, employees can manage their tasks efficiently and make the most of their time, energy, and efforts. The effective use of tools will improve efficiency and boost employee morale.
8 Employee Productivity Software & Tools
Here are the tools that will improve employee productivity and increase work efficiency.
Trello is a part of Atlassian Corporation Plc. It empowers teams across the globe to work collaboratively and manage and organize projects in one go. Trello is super fun, flexible, and free, and balances team efforts very well. Every project in Trello refers to as ‘boards”. These boards drill down to lists, with each list classified as individual cards that have each team member’s details like task involved, checklists, frequent discussions, and comments.
Features of Trello
- Free and flexible for use by anyone
- Easy to organize task and track progress
- Upload & share files directly from Dropbox, Box, or Google Drive
- Insert limitless cards for each project
- Simple collaboration across multiple teams and carry seamless discussions
Basecamp is a cost-effective project management and internal communication tool for remote working employees. It’s a one-stop toolkit for all team project management and organizes every team member’s activities in one place. Even if your team is in siloes in different geographies, they will be working together. The tool comes with to-do-lists, schedules, uploading files & documents, tag team members, and a chat option for team members to communicate effectively.
Features of Basecamp
- Easy to run multiple projects without losing data
- Chat-option to communicate with colleagues
- All plans in one place without any fuss
- Smooth transfer of large files like wireframes, images, and PDF files
- Ability to track progress and deadlines
SoGoEX comes from the family of SoGoSurvey. SoGoEX helps gather, analyze, and mobilize employee data for better productivity. It’s an end-to-end employee experience management tool that organizes and executes seamless employee feedback from day one. Through SoGoEX, you can explore every aspect of employee experience, and take necessary steps at every touchpoint in the employee lifecycle. Be it onboarding of new employees, training professionals, or an exit interview, SoGoEX is engaging, intuitive, and private.
Features of SoGoEX
- Easy and flexible to use
- Ready-to-use employee survey templates
- Protects participants confidentiality and provide anonymity
- Real-time reports in multiple formats
- Easy to customize dashboards
Toggl is an online time-tracking system that allows an overview of time spent on each task. For bigger teams, where assigning tasks and monitoring becomes difficult, Toggl makes work more comfortable. You can use it on the web and Android and iOS that sync in real-time. It facilitates time tracking on each project and measures productivity. Toggl is cloud-based and doesn’t require installation to get started.
Features of Toggl
- One-click tracking
- Sync with cloud – Work online and offline
- No sign-ups or termination fees
- Simple design and ready-to-use interface
- Over 100+ app integrations
OnTheClock is a web-based time + location tracking tool based on the Salesforce 1-1-1 model. It enables employees time-tracking and punch-in for in-house as well as work-from-home employees. It’s easy to set up a time clock for your employees in about three minutes. OnTheClock makes your employees’ time tracking accuracy flexible and convenient. You can work on improving your business while they work on improving employee’s time tracking.
Features of OnTheClock
- Easy to correct missed punches
- Knowledgeable staff & excellent customer service team
- Ability to assign managers to employees for payroll
- Clear and concise program with a smooth and straightforward interface
- Free and easy to modify the timesheet
Workzone is a project management tool that facilitates employees to manage their projects online and collaborate with other team members instantly. It’s a higher version of Basecamp and less complex than any Microsoft project management tools. With Workzone, you can create standard timelines, archive completed jobs, and balance workloads. The platform makes it easy for teams to see who is responsible for what, and highlight any overdue or pending projects.
Features of Workzone
- Easy to set up schedules
- Organizes all projects in one dashboard
- Convenient and flexible to use
- Excellent customer support
- A secure and robust platform
Sanebox is an AI-based email management platform that works with your existing email service without installing a new one. It syncs with your current email on the back end to figure out the crucial emails and put the unimportant ones in another folder for later use. Sanebox works with all Webmail like Gmail, Yahoo, Outlook, etc. but not limited to them. It’s cloud-based, so there is no risk involved to install or download.
Features of Sanebox
- Unsubscribe in a single click
- Snooze non-urgent emails for later use
- Easy to move attachments to Dropbox, Box, etc
- Create multiple filters for your emails
- Organize your emails into different categories
Xtensio is a quick and comprehensive cloud-based collaborative tool where teams can accomplish deliverables without too much of going back-and-forth between documents and business collaterals. Whether working together or virtually, groups can create and present sales, strategy, and marketing content without compromising its quality. Moreover, it has an extensive range of professional-looking templates to enhance the productivity of members with little background in designing.
Features of Xtensio
- A wide array of business and marketing templates
- Drag and drop function helps a lot with creating documents from scratch
- Design a presentation with other team members at the same time
- Comprehensive content blocks and well-structured templates
- Seamless document-sharing experience with its real-time save and sync feature
The key to developing a highly successful and productive employee environment is to hire the right candidate and to make sure any internal factors do not inconvenience them.
In the era of technological advancements, we look for tools that ease our tensions and make work quick and efficient. Digital advancements have taken everyone by storm by streamlining processes, increasing productivity and improving revenue gains.
No matter how advanced the tool is, the success lies in the input and output of the employees. A well-organized work environment will provide the best of tools, training, and support to their employees to improve productivity and increase efficiency.